End of Period Procedures

Below is a list of procedures that need to be completed at the end of every period. Though there will always be exceptions, it's a useful checklist to run through in case any of your data seems inaccurate.

• Close All Deliveries
  • Make sure all deliveries have been accepted.
  • You can accept a delivery even if it has been partially delivered.
  • You can use 'No Doc' or similar as a reference where a document is not present, to be updated later.
  • You can accept a delivery with a delivery note and update the prices later through List Deliveries.
• Complete Stocks
  • Complete the stock counts using the system, through direct entry, printed stock sheets or the app.
• Import Sales & Process Batches
  • Import your sales and process your batches if applicable.
• Check & Update Unlinked Sales
  • Check the Unlinked Sales report for any new menu items that require a recipe.
  • Perform a final sales import to refresh any sales updates. You should do this each time you have added or updated recipes.
  • Batches should be processed after your sales import.
• Close the Period & View Reports
  • Close the period to view your reports. Check and update the discrepancies by re-opening the period.
• Check & clear any discrepancies
  • After a final check, the admin user (often GM or Head Chef, for example) will approve the period. No further changes can be made after this.
• Approve the Period

It's important to agree to and follow a deadline for period approval to maintain best cost control practices.