Accounting Integration - QuickBook

Stocktake Online currently supports accounting integration with Xero, QuickBook & Zoho. Any user with admin rights will be able to process the integration. Go to Setup > System Setups > Account Integration. Select Setup and Connect to Accounting System. 

You can just select the accounting software to be opted for.

QuickBook Integration

Select QuickBook Intute Accounting & click on Click to connect to QuickBook

Next will be the login page to proceed with the integration process of the required site.

Once done, the system shows the confirmation message & Accounting integration status will show connected to QuickBook as below. Integration can be reconnected or disconnected whenever required:-

After integrating with accounting software, data must be mapped amongst STO & the chosen software. For this, go to the Data Mapping option.

The posting option should be kept on Detail. Map all the categories & suppliers between the two software.

This completes the integration process, users can then directly generate & post invoices from STO to QuickBook once the delivery is accepted & invoice is generated. Any changes can be made before approving the invoice.

Note:- Multiuser access is preferable to allow multiple users to post invoices simultaneously. For single-user access, it might lead to disintegration if invoices are posted from multiple IDs.

Once approved, an invoice will be closed on STO & you need to post the invoice for the data to reflect in the accounting software.

Note:- For partially delivered invoices where invoice references are different, two invoices need to be posted for the accurate data to be fetched & added for accounting. Once the first delivery is accepted, the invoice must be posted from List Deliveries & follow the same process of accepting & posting when the rest of the items are delivered.

• The first half of the delivery is accepted & invoice is approved for accounting.

• The second half of the same delivery can be accepted when received & respective invoice can be approved from List Deliveries.

• This completes the entire delivery which can be posted anytime from STO.

This way, two different invoices can be uploaded in both deliveries of the same order.

Please do not hesitate to contact us if you have any questions.