Update - 14th Aug'25

STO Update 14th Aug '25

Dear Stocktake Online Users,

As you will undoubtedly know, Stocktake Online is a constantly evolving system. We always strive to improve our software and service, incorporating ideas from the hospitality industry and you, our users. In listening to feedback from various sources, we find improvements to be made and tweaks to implement. 

Please take a look at the following notes on the changes we have made and the new features we have added, and as always, please do not hesitate to contact us if you have any questions or would like any extra information on the changes to Stocktake Online.

Update includes:

• AI Invoice Scanning - Smarter, Faster, Error-Free
• Indicator on the Enterprise report for converted price/different currency.
• Two new fields have been enabled for the custom PO report.
• Pack-size edit for products.
• Supplier column in the stocktake page.

AI Invoice Scanning - Smarter, Faster, Error-Free

Managing supplier invoices has always been a time-consuming and error-prone task. To overcome this, we’ve launched our Invoice Scanning feature – designed to transform hours of manual work into seconds of smart, automated action.

Users will upload the supplier invoice while creating the PO from the web or the app & stock will be added to their system as per the invoice, closing the delivery on STO automatically within a couple of hours, eradicating all the manual hassles reconciling the invoices.

Please check this feature in detail to know more.

Indicator on the Enterprise report for converted price/different currency

For clients who have opted for the Currency Conversion feature, location names will now be displayed with a # symbol in the Enterprise Report for easy identification.

In the example below, the Mayfair location has currency conversion enabled, and the amounts are reflected in the requested currency setup.

Two new fields have been enabled for the custom PO report

Clients can contact the STO Support Team to enable either the Location TRN Number or the Location Entity Name, if required for their operational structure. These details will be automatically linked to the Supplier PO.

Once activated, these fields can be configured directly from the Location Setup option.

Pack-size edit for products

Users can now edit the package or supplier details for an existing product in the database, provided the product is not active anywhere on the system. This can be done easily using the “Edit” option available for the product.

Supplier column in the stocktake page

A Default Supplier column for product packages can now be added to the Inventory Page, if required.

This option needs to be enabled from Location Setup.

Please do not hesitate to contact us if you have any questions or would like any extra information on the changes to Stocktake Online.