Update - 16th Feb'26

STO Update 16th Feb'26

Dear Stocktake Online Users,

As you will undoubtedly know, Stocktake Online is a constantly evolving system. We continually strive to enhance our software and services, incorporating ideas from the hospitality industry and your feedback, our valued users. After looking through feedback from various sources, we identify areas for improvement and adjustments to implement. 

Please take a look at the following notes on the changes we have made and the new features we have added, and as always, please do not hesitate to contact us if you have any questions or would like any extra information on the changes to Stocktake Online.

Update includes:

• Option to convert currency in delivery page for a specific supplier.
• Drag and drop option on document upload for AI Scanning.
• Global stocktake report
• Multi-period order approval restriction.

Option to convert currency in delivery page for a specific supplier

In accordance with the client's requirements, currency conversion may now be enabled for any supplier and can be applied to all outstanding deliveries. This functionality must be activated from the backend by STO Support.

Please note that, should the supplier be global, this will be applied to all locations.

The conversion rate will be based on your local currency. For example, if you set a conversion rate of 8.5, the delivery price will update automatically.

Drag and drop option on document upload for AI Scanning

On the orders page, users can upload documents not only through the traditional file selection method but also by simply dragging and dropping their files into the designated area. This drag-and-drop functionality streamlines the process, making it quicker and more intuitive for users to attach the necessary documents to their orders.

Global stocktake report

The stocktake report for the most recently closed period across all locations can be obtained via the Data Export option. This functionality must be enabled in the backend by STO Support.

Multi-period order approval restriction

A new feature prevents order creation for the current period if any previous periods are still open. To enable this, please contact STO Support.

If you try to approve an order with previous periods open, an error will appear. Close all previous periods to approve the order.

Please do not hesitate to contact us if you have any questions or would like any extra information on the changes to Stocktake Online.